Welcome to another instalment in our series of blog posts where we highlight and review apps.

About External Share and Contract Signatures

Virtual collaboration within and external to your organisation has become a necessity in today’s work life, which relies on instant connectivity and virtual communication. In this blog post, we will be reviewing two Warsaw Dynamics apps which enable users to work from anywhere; External Share and Contract Signatures. These apps are available in Atlassian Cloud with External Share is also available on Data Centre (self-host).

Purpose

To keep pace with today’s increasingly mobile world, Warsaw Dynamics have developed External Share and Contract Signatures to eliminate the time, money and security lost when using traditional methods or other tools available on the market. The apps at the focus of this blog both provide a single source of truth, streamlining data so organisations can make decisions based on the most up-to-date and relevant data available.

External Share enables collaboration in real-time. The app allows users to securely share temporary access to live Jira and Confluence data with others, including people outside the user’s instance. Warsaw Dynamics ensures data security is maintained at all times, storing all data on Atlassian servers and providing users control over granular permissions to dictate exactly how, when or what external users can see or do.

Contract Signatures enables users to sign from anywhere. Available for both Jira and Confluence, and accessible via mobile, this app streamlines the contract and approval process, providing a faster and more cost-effective method for parties to agree in today’s globalised society. In the Jira instance, Contract Signatures offers both internal and external users the ability to approve and agree to work with only a signature. In both the Confluence and Jira version, users have access to full contract management natively within Confluence, eliminating the need to export, print or even use external third-party signature tools.

Usability

Both apps are in-built with a wide range of useful features to maximise your ability to work from anywhere. See the list of features below:

External Share

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External Share for Jira

• Share secure links to live Jira issues and boards with anyone
• Create unique links with optional security additions like passwords, time limits or expiration dates
• Control who you share your documents with, whether it be an individual, multiple people or an entire domain
• Control what you share, single, multiple or even child pages
• Allow external users to comment, add attachments and change issue status
• Add optional notifications on issue and page updates for external users
• Cloud Fortified
• Available for Data Centre and Atlassian Cloud
• Available in Lite version

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External Share for Confluence

• Share secure links to live Confluence pages with anyone
• Create unique links with optional security additions like passwords, time limits or expiration dates
• Control who you share your documents with, whether it be an individual, multiple people or an entire domain
• Control what you share, single, multiple or even child pages
• Allow external users to comment, add attachments and change issue status
• Add optional notifications on issue and page updates for external users
• Cloud Fortified
• Available for Data Centre and Atlassian Cloud
• Available in Lite version (reduced set of features)

Contract Signatures

Contract Signatures for Jira

• Jira issues transformed into signable contracts
• Automated emails to all parties, prompting action
• External parties can sign without a Jira license
• Status markers on the contract as it goes through the signing process
• Signees can reject a contract
• PDF and HTML versions of signed Jira issues automatically sent to all parties
• Audit certificate sent to all parties
• Link to verify authenticity of signed contract version of the Jira issue
• Audit trail created in Jira
• Available for Atlassian Cloud

Contract Signatures for Confluence

• Signature macro that can be added to any Confluence page
• Full contract management inside Confluence
• Automated emails to all parties, prompting action
• External parties can sign without a Confluence license
• Status markers on the contract as it goes through the signing process
• Signees can reject a contract
• PDF and HTML versions of signed Confluence issues automatically sent to all parties
• Audit certificate sent to all parties
• Link to verify authenticity of signed contract’s authenticity
• Audit trail created in Confluence
• Cloud Fortified
• Available Atlassian Cloud

How do we use it?

We have only starting using these Apps, we see opportunities for the following:

• Sharing of status reports with customers
• Sharing of ‘sensitive’ instructions for customers (information not accessible in our Help Centre)
• Obtaining endorsement of timesheets by customers (for time and materials work)
• Signing of acceptance certifications by customers
• Signing of contracts by contractors
• And much more...

Recommended for

If your organisation is looking for an innovative and safe solution which can streamline collaborative work in today’s increasingly virtual society, Warsaw Dynamics presents a viable solution by way of their External Share and Contract Signatures app. These apps eliminate the need for third-party tools, storing all data inside Atlassian servers (Atlassian Cloud) or your own (Data Centre) so you can rest assured employees can work safely, from anywhere.

Learn more

For more information about Warsaw Dynamics please click this link, or reach out to our team.

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